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MANAGING COMMITTEE

  1. The business of the society shall be carried out by a Managing Committee consisting of 9 to 15 members above the age of 21 years including a President, a Vice President, a Secretary, a Treasurer and other person nominated by Registrar from amongst the members or officers of the department. The nominee of Registrar should have expertise in technical or administrative matters provided he is not loser in elections of Managing Committee. The members of the Managing Committee will work honorarily.
  2. A member of a Managing Committee shall cease to hold office if he:-
    1. Does not remain a member of society.
    2. Is an un-certified or un-discharged insolvent or is not competent to contract.
    3. Has become of un-sound mind.
    4. Has been convicted of any offence involving dishonest or moral turpitude and imprisoned for six months or whipping, unless such imprisonment was not later on reversed or withheld.
    5. Is directly or indirectly involved in any employment or agreement with the society.
    6. Personally does any such business directly or indirectly as is stated in the objects of society or is involved in it in any way e.g. professional Property Dealer. Contractor etc.
    7. Is an officer or servant of the society or is indebted to it.
    8. If he resigns and his resignation is accepted ny the Managing Committee.
    9. On his not attending three consecutive meetings without permission of the President or the Committee.
    10. Is a defaulter towards dues of the society.
    11. Becomes possessed of any other disqualification as narrated in the Rules.
  3. The Managing Committee shall be elected for a term of three years. However, members of committee will not be eligible to hold office for more, than two consecutive terms. An individual member may be allowed to contest for the third term with the approval of, Registrar, for which the society member will give detailed justification. If the new election is not held within the fixed time, the committee will be deemed to have been dissolved, and all decisions made after that date will be illegal. Registrar will appoint a care-taker committee comprising of five members or an Administrator who will have all the powers of Committee. Administrator or care-taker committee shall hold election for the new committee within 60 days or such other time as is fixed by the Registrar.
  4. Election will be held as per Cooperative Societies Election Rules, 2004.
  5. Registrar shall have the power to suspend the Committee on account of dishonesty, creating hindrance in the business of the society or due to any other causes e.g. Non-implementation of decisions of Registrar, delay in completion of housing project etc., and appoint one or more person(s) in its place as Administrator who will have all the powers of the Committee. Provided that Registrar will provide a chance to explain their position by issuing show cause notice to the committee before issuing such order.
  6. A member of a Managing Committee shall cease to hold office if he:-
    1. Does not remain a member of society.
    2. is an un-certified or un-discharged insolvent or is-not competent to contract.
    3. has become of un-sound mind.
    4. has been convicted of any offence involving dishonest or moral turpitude and imprisoned for six months or whipping, unless such imprisonment was not later on reversed or withheld.
    5. is directly or indirectly involved in any employment or agreement with the Society
    6. personally does any such business directly or indirectly as is stated in the objects of society or is involved in it in any way e.g. professional property dealer, contractor etc.
    7. is an officer or servant of the society or is indebted to it.
    8. if he resigns and his resignation is accepted by the Managing Committee.
    9. on his not attending three consecutive meetings without permission of the President or the Committee.
    10. is a defaulter towards dues of the society.
    11. becomes possessed of any other disqualification as narrated in the Rules.
  7. Meeting of the managing committee shall be held whenever necessary at the office of the society or wherever decided by the President or the Committee. The written notice for holding of a meeting must be regularly communicated to all members. The attendance or at least 5 members shall be required for disposal of business. President or Vice President or in their absence, any member elected by a majority of those present shall preside. Each member shall have one vote while in case of equal votes chairman of the meeting shall have the casting vote.
  8. Subject to the provisions of Rule 48 and Section 44-C, or his resignation from the post of President, elected President cannot be removed unless a 2/3rd majority of present members in a general meeting do not resolve accordingly. On his resignation / removal Vice President will be the President till next election.
  9. Before the holding of Committee meeting, the President will approve the Agenda which will be sent to all members at least three days before the holding of the meeting unless otherwise permitted by the President and majority of the committee in case of some emergent matter.
  10. President can call the meeting of the committee whenever there is any emergent matter for discussion.
  11. 12. The Managing Committee shall exercise all powers of the society except those reserved for the general meeting subject to such restriction as are imposed by General Meeting or stated in the by-laws of the society. It shall in particular have the following powers and duties:­
    1. To layout, establish and maintain a residential colony for its members, if need be, to extend it and take other necessary steps for this purpose.
    2. To arrange, buy or otherwise acquire land, houses, buildings or other property whether movable or immovable by purchase, lease, mortgage, acquire under Land Acquisition Act or otherwise for the purpose of carrying out the objects of the society.
    3. The determination of site for housing scheme.
    4. To bring into existence and to construct, manage and maintain works like roads, water supply and sewerage. electricity. sui gas, telephone service and other constructions of various kinds like schools, dispensary mosque, entertainment parks and development thereof, provision of transport and grave yard, tree plantation etc. for the benefit and convenience of the members residing in the colony. These will be subject to the regulations of development authorities/Local Bodies and at par or better than their standard.
    5. To construct independent markets in all the residential areas of the colony and to lease out the business premises therein to the members. In addition the society will provide facilities for the establishment of a main shopping Centre and flats.
    6. To sell, mortgage, give on lease, land, houses, house sites, buildings and other properties of the society movable or immovable subject to the approval of General Meeting and Registrar Cooperatives, ICT Islamabad as may be necessary.
    7. To construct residential houses and other buildings for private and public use and to undertake other utility projects for the convenience of members.
    8. To prepare plans for houses and other buildings in the colony or get them prepared from the qualified architects and approve them and to ensure that the houses and buildings are prepared according to them.
    9. To allot plots to members as per approved Master Plan. Allotment of plots will not be made till the approval, of master plan of the housing scheme from the concerned authority when once the allotment is so made the allotted plot or its site or its area will not be changed without his consent. If any change is otherwise inevitable, the approval of General Body and Registrar will be compulsory.
    10. To keep a true and accurate account of all the assets and liabilities of the society, to appoint a qualified accountant for keeping the accounts of society. To keep an eye over any kind of mis-appropriation or any other faults. To take criminal action or start civil proceeding besides informing the Registrar of the incident immediately. To check such damage and be responsible to make up such losses, to prepare a profit and loss account annual balance sheet and present them when required.
    11. To admit new members subject to confirmation by the General Meeting and to keep a register of members correct and upto date. To issue new and transfer old shares under the by-laws.
    12. To sanction contingent expenditure upto the limit laid down by the General Meeting and to fix the amount of imprest money to be kept by the Secretary, Treasurer or other officers.
    13. To consider the audit and inspection report of the Auditor, of Cooperative Societies, taking necessary action on them and send without any delay reports and statements called by them.
    14. To purchase sell, mortgage, lease or otherwise, dispose of any movable or immoveable property required for the achievement of objects of the Society, with the approval of General Body and in the interest of the society. In case of taking on lease or leasing out any property for more than one year, the approval of General Meeting will be required.
    15. To appoint sub-committee from amongst its members or other members of the society and to delegate any of its powers to them.
    16. To accept or reject resignation of its members.
    17. To fill vacancies occurring in the Managing Committee before the next general meeting.
    18. To appoint one of its member to carry on the duties of the treasurer in the absence of the treasurer.
    19. Through any member or office bearer or employee of the society or any other persons specially authorized, to institute, conduct, defend, compromise refer to arbitration or abandon legal proceedings by or against the society or its functionaries as such concerning with the affairs of the society.
    20. To sanction posts with remuneration / honorarium not exceeding Rs.15000/- with allowances per month. All positions of higher scales of pay shall be sanctioned by the general meeting.
    21. To appoint, suspend or dismiss employees provided that the employments will be to meet dire needs and in no case more employees will be kept as are actually required. Recruitment will be made through wide publicity in the press to ensure fair competition and only competent persons on proper salaries will be recruited. Rule 55 imposes ban on the employment of relatives in the society. Before removal or dismissal, the employee will be given a show cause notice.
    22. To supervise employees, In case of dishonesty, inefficiency or any other default, suspend or dismiss them or otherwise punish them.
    23. To summon general meeting and to check that the resolutions passed at the General Meeting are given due effect.
    24. To assist the inspection or audit of books.
    25. To make provisions for the custody of books and accounts of the society.
    26. To appoint a representative for any cooperative institution of which the Society is a member.
    27. To raise contributions and subject to approval of general meeting and Registrar levy cases, taxes etc. and recover them for the provision of further amenities in the colony.
    28. To execute development. For this purpose appointment of consultant or engineering staff or both, approval of construction designs and later on amend it if necessary, ­taking further steps for the execution of development work, giving out contracts, if necessary, issuing tenders, approve or reject them and supervise development works in this respect making payments, approval or rejection of securities/sureties.
    29. Framing rules for the construction of buildings, usage of buildings, construction, security and usage of roads and other properties of society and implement them in letter and spirit.
    30. To approve plans for construction of houses and ensure their correct implementation. Taking action against any encroachment and remove it and keep the colony in fit condition.
    31. To allot residential plot to members through draws in a general meeting and to auction, commercial plots in the presence of a representative of Registrar and on contravention of conditions of allotment, take them back, with prior approval of Registrar. Change of plot if so agreed by members and approve sub-division or plots if allowed under CDA/LDA and Local Body Rules.
    32. To frame business and other rules for the achievement of various objects of the society and subject to approval of Registrar, adopt them.
    33. To internally audit the accounts, sanction miscellaneous expenditure and supervise that prescribed registers are regularly completed.
    34. To invest the surplus funds of society as per the provisions of Act and Rules.
    35. Sale purchase of goods and arrange for their usage and safe custody.
    36. To decide the terms and rate of profit on which deposits will be accepted. To arrange for receipt of deposits and return thereof.
    37. To receive loans and donations subject to restriction imposed in Act, Rules and by- laws and subject to the approval of the Registrar, to fulfill the society’s need.
    38. To borrow money for the purposes of the society whether on mortgage, debenture or otherwise to the extent or the limit prescribed by the General Meeting and approved by the Registrar.
    39. To do any other act necessary for the achievement of objects of Society or required by the General Meeting or the Registrar.
  12. In their conduct of affairs of society the members of the Managing Committee shall exercise the prudence and diligence of ordinary men or business and shall be personally responsible for any loss sustained through their gross negligence, carelessness, inefficiency and irresponsibility or through breach of any law, rule or by-law.
  13. The proceedings of the Managing Committee shall be recorded in the minute book of the society and shall be signed by President and all the members present.
  14. 15. For reason to be recorded, the Registrar may suspend the execution of any resolution or order if illegal or is likely to waste or damage society’s fund or property or such proceedings are against Act, Rules or By-laws or against the collective interest of its members. The General Meeting or the Managing Committee may move the Registrar to reconsider his decision.
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